“That’s not my house.”
Photo evidence on every finding
Photos are time stamped and located, and they sit right beside the violation in the owner’s report. Disputes end at the picture.
For HOA and condo management companies in Florida
Inspections with the proof built in.
Walk the community on an iPad, even with no signal. Every violation is photographed, time stamped and worded the same way, and every owner gets a branded report by secure link.
15 days
Each notice window, counted for you
30 days
Owner report links, then they expire
7 years
How long Florida says records must be kept
0
Owner accounts needed to read a report
Five headaches, solved before you leave the property
The walk is quick. Everything after it is slow. CommunityInspect takes care of the after.
Evenings lost to writing up
Reports in minutes
Summary, detail and combined PDFs on your community’s letterhead, built straight from the walk.
“Was this ever fixed?”
Tracked to the end
From first notice to board decision, each case has a status, a deadline and its full history.
Three inspectors, three styles
One standard checklist
Approved templates give every inspector the same items, wording and notice periods.
7 years of records, by Florida law
Records kept for the long haul
Florida requires associations to keep these records for seven years. Inspections, photos and reports stay on file, never quietly deleted.
Sidewalk to inbox in three steps
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01
Walk the property
Open the day’s list on the iPad, mark each item and take photos. No signal needed, and the screen is made to be read in full sun.
-
02
Upload on Wi-Fi
One tap sends findings and photos to the office, where managers review them and reinspections land on the calendar.
-
03
Send the report
Generate a branded PDF and share a secure link. Owners open it without an account; the link expires by itself after 30 days.
Your notice and fine cycle, on rails
Deadlines are counted for you and reinspections book themselves. Notice periods follow your community’s rules.
- STEP 1 Notice sent 15 days to correct
- STEP 2 Reinspection Fixed? Resolved.
- STEP 3 Violation letter Another 15 days
- STEP 4 Hearing With the committee
- STEP 5 Committee Recommendation recorded
- STEP 6 Board decision Fine, resolved or dismissed
One system for the office and the field
Offline iPad app
Inspections, findings and photos save on the device and upload on Wi-Fi.
Before and after photos
With time and location, kept as evidence beside each finding.
Approved checklists
Common HOA items preloaded; inspectors draft, managers approve.
Calendar
Assign inspectors and dates; follow-ups book from each deadline.
Branded PDFs
Summary, per-property detail with photos, or both in one file.
Roles that fit
Managers, inspectors and board members each see what they need.
Communities kept apart
No community can ever see another’s properties, people or reports.
Nightly backups
Backed up every night, and managers can download their reports any time.
Simple pricing, per community
$150 per year
plus a small charge per stored report, per month. No seats to count.
- Unlimited users and properties
- iPad app and dashboard
- Branded reports and owner links
- Nightly backups
Base fee invoiced yearly and renews automatically; report charges invoiced monthly.
Questions managers ask
- Do owners need an account?
- No. Each owner gets a secure link to their own report that opens in any browser and expires after 30 days, or a period you set.
- What if there’s no signal?
- The iPad app works fully offline and uploads when the inspector is back on Wi-Fi.
- How long are records kept?
- Inspections, photos and reports stay on file and are never quietly deleted, so you meet Florida’s seven-year requirement.
- Can each community have its own letterhead?
- Yes. Logo, name, address, accent color and footer are set per community.
- Can I change the checklist?
- Yes. Add your community’s own rules, notice periods and violation codes.
See your next inspection done in 20 minutes.
Get in touch
Questions about CommunityInspect, pricing or getting your communities set up? Send us a message and we’ll get back to you.
Office
1931 NW 150th Ave, Suite 257
Pembroke Pines, FL 33028
Pembroke Pines, FL 33028
Phone
(305) 975-1023
Hours
Monday to Friday, 9 AM – 6 PM
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